Information about the exhibition

Binding conditions for participation in the 30th edition of the international exhibition INFOTERMA 2025

Exhibition Ostrava 20/01/2025 – 23/01/2025

Applications sent to the organizer (Inforpres Agency, s.r.o.) are binding for exhibitors. The organizer decides to accept, shorten or reject the application without being obliged to justify its decision. The exhibitor is obliged to include all co-exhibiting companies in the binding application and to strictly adhere to the sectoral division of the exhibition. Exhibits and promotional materials that do not correspond to the branch classification or are not additionally approved by the exhibition organizer before the start of the exhibition will be excluded from the exhibition.

All exhibitors and assembley companies need to follow the technica-safety regulations and instructions of the Infotherma exhibition. In case of non-compliance, the organizer will not allow the operation of the stand. Wall-mounted hydrants, fire alarms, fire extinguishers and other safety devices may not be obstructed. Manipulation with the object is prohibited. The architectural design and operation of the exhibition must not interfere with or limit the surrounding exhibitions. An exhibitor whose exhibit exceeds a height of 250 cm and is adjacent to the back or side wall of the surrounding stands is obliged to treat the wall above 250 cm in a structurally and graphically neutral manner (without any advertisements). The exhibitor is entitled to promote his products and services only in his own stand or at the ordered presentation during accompanying programme.

It is not allowed to distribute leaflets and promotional materials outside your stand or the designated and ordered position. The exhibitor is obliged to make an agreement with the exhibition organizer about the presentation of products in the exhibition centre entrance hall. There is a strict ban on smoking and handling of open flames in the entire building (during assembly, work is only possible with hand tools with functional extraction). It is forbidden to connect exhibits to electricity. and water (the connection will be provided by the staff of the exhibition centre). It is forbidden to use textile adhesive tapes. When gluing carpets, it is necessary to use double-sided adhesive tape, paper tape. Companies are obliged to hand over a cleaned and undamaged exhibition area to the organizer after the end of the exhibition. Any damage to the exhibition area, object, ordered exhibition stand, equipment and equipment of the organizer is the responsibility of the exhibitor to restore it to its original condition, or in case of damage, provide monetary compensation. It is not allowed to hang exhibits and banners on the structure of the hall. For companies that have ordered water and waste supply, it will be operational every day of the exhibition from 9:00 a.m. and closed every day of the exhibition at 6:00 p.m., on Thursday at 4:00 p.m. During the installation, the water and waste supply will not be in operation.

Exhibitors who ensure the construction of the stand themselves are obliged to:

send the proposal of your exhibition to the organizer for approval, the exhibitor is fully responsible for the activities of the implementation company (compliance with technical & safety regulations, organizational instructions for the exhibition and assembly and disassembly dates)
the exhibitor is obliged to order electricity and water supply from the organizer
the electrical inspection report will be made by the inspection technician of the Černá louka Ostrava Exhibition Center. The price is already included in the price of the electrical connection
for floor stands and exhibitions higher than 3 m, it is necessary to submit a static calculation with the project
only non-flammable materials or materials with non-flammable treatment may be used for the construction of exhibitions

After receiving the binding application, the exhibitor will be issued an advance invoice for the services ordered and the rental of exhibition spaces. The exhibitor is obliged to make its payment by the prescribed deadline. If this obligation is not met, the organizer has the right to cancel the exhibitor's participation in the exhibition. The organizer may decide to change the location of the stand without the exhibitor's consent, and will immediately inform the exhibitor of this fact.

In case of cancellation of participation by the exhibitor before 1 November 2024, the cancellation fee will be 50%, after this date the cancellation fee will be 100%.

The organizer is not liable to the exhibitor or his co-exhibitors for the loss, destruction or any damage to the exhibition stands, equipment and facilities of the stands, techniques for ensuring the operation of the exposition, items left on the stand, regardless of whether the theft, destruction or other damage happened before, during or after the exhibition. The exhibitor is obliged to take out insurance for this purpose.

Construction of exhibition stands:

17/01/2025 from 8.00 a.m. to 6:00 p.m.

18/01/2025 from 8.00 a.m. to 6:00 p.m.

19/01/2025 from 8.00 a.m. to 6:00 p.m.

Dismantling of exhibition stands:

23/01/2025 from 16:15 p.m. to 12:00 p.m.

24/01/2025 from 7.00 a.m. to 1:00 p.m.

The transport and import of exhibits, assembly and disassembly of stands are governed by the organizer's instructions. The exhibitor is obliged to finish the installation of the exhibition within the deadline set by the organizer. It is not permissible to dismantle the exhibition and take away the exhibits during the exhibition.

Agency Inforpres, s.r.o. processes the exhibitor's data in accordance with Regulation (EU) 2016/6/9 of the European Parliament and of the Council of 27 April 2016 - General Regulation on the Protection of Personal Data, hereinafter referred to as GDPR. Agency Inforpres, s.r.o. is authorized to process, store, and securely store personal data obtained from the exhibitor for the purpose of properly securing the exhibition in which the exhibitor is participating, to which the exhibitor grants consent.
By sending the application, the participants of the exhibition confirm that they are properly acquainted with and agree to the above conditions.

Insurance

The organizer is not responsible to the exhibitor or his co-exhibitors for the loss, destruction or any damage to the exhibition exhibits, equipment and facilities of the stands, equipment for ensuring the operation of the exhibition, items left on the stand, regardless of whether the theft, destruction or other damage happened before the start, during or after the exhibition. The exhibitor is obliged to take out insurance for this purpose.

In case the organiser is unable to start or hold the exhibition ensure the agreed duration of the exhibition, or secure the entire agreed exhibition area due to circumstances beyond their control (force majeure - e.g., natural disaster, epidemic, official ban), the organizer will immediately inform the exhibitor, who is not entitled to cempensation for any resulting demages. The organizer is entitled to use the exhibitor's already paid fees for the exhibition to cover costs incurred in connection with the preparation and organization of the exhibition. In this case, all obligations of the organizer arising from the concluded contract regarding the exhibitor's participation in the exhibition shall cease.

Insurance option

RADIM BULKO, DIS.

+420 733 707 178
bulko.profi@seznam.cz

We ask companies interested in insuring their exhibitions to contact us no later than a week before the exhibition.